Business Writing Training Guidelines for Performance Appraisals

Business Writing Training Guidelines for Performance Appraisals Performance appraisals play an important role in motivating your employees and in encouragingthem to work to the best of their abilities. Appraisals provide an opportunity to shine for many, and anopportunityto reflect for others. Business writing training guidelines assist the difficult task for bothbusiness owners and managers to evaluate employee performance against quantifiable Key Performance Indicators (KPIs). Business writing training guidelines will also help individuals better document their achievements during their annual performance review. Writing a performance appraisal report is often cumbersome. Many companies use pre-written templates to prepare such appraisals, and this regimented approach is not always effective. Business writing trainingprovidesmanagers the business writing skillsto effectivelyprovide employees more data regarding their performance. Similarly, the directorship in many businesses requires in-depth employee performance analysis before they make any decision regarding payroll and promotion. hbspt.cta._relativeUrls=true;hbspt.cta.load(41482, '68b80d4a-2e12-4e12-a6e9-b258b38b08c3', {}); Despite its apparent complexities, writing performance appraisals is a fairly easy task. Here’s a look at fourbusiness writing training guidelines to help bothmanagers and individual employees write relevant and accurate performance appraisal reports. Keep the Audience in Mind Appraisal reports are written for the senior management in your organization. Put yourself in your manager’s position and consider: What does your boss want in this appraisal report? What good will this information do forhim or her? How will the report help in assessing the employee’s performance? The first step towards drafting an effective performance appraisal report is to keep your target audience in mind. There’s a famous business clichà © that says, â€Å"what counts is what'scounted†. This should be your focus. Analyze all indices and factors that seem relevant for the employee appraisal. Be Neutral Once you know who your target audience is, the next step is to maintain a certain level of neutrality in the performance appraisal. It is very easy to sway off course when preparing or filling out the appraisal report. As an employee, you need to address all the core areas of interest to your boss on a timely basis. Do this before they introduce any ancillary content to the performance appraisal report. As a manager, you need to share with your employees all the information and performance metrics against which employee productivity will be measured. Keep Track of All Achievements As a manager, you need to create an electronic record for your employees' achievementsthroughout the year. The same rule applies to employees as well. Scan your email for any recommendations or stand-out recognition you have received. Such exercises are are helpful, but consistent tracking is better. The best approach is to create a tracking documentthat lists all your achievements as they occur. These achievements should be in line with the performance indices used in your appraisal report. Whenever you receiveany recognitionemail or acknowledgement for your hard work, add it to your tracking document. This will provide accuracy and reliability to your performance appraisal report and help you assemble accurate facts. Mind Your Language Performance appraisal reports are very specific in nature. They determineincrements to your salary, bonuses, perks or even a better position. Therefore, it is important that you use the right tone, with accurate sentences and specific verbs to describe your performance. Use evocative words that specificallysummarize your achievements. Instead of relying on long and unending sentences, use short and precise words and phrases. Avoid businessclichà ©s that don't really mean anything specific, such as "passionate marketer" or "committed team member." Instead, be specific about your actual accomplishments. To learn more on how to improve business writing for your employees, downloadâ€Å"Four Steps to Improve Your Team’s Business Writing Skills.†